Title: Education Development Assistant
Supervisor: VP, Education Development
Status: Exempt; Full‐Time
Program Planning Support:
Maintains advisory committee assignments within database
Assists with creation and distribution of speaker requests for proposals for major conferences and other programs when applicable
Consolidates and standardizes speaker proposals for presentation to advisory committees
Responsible for continuous research and maintaining calendar of other industry events potentially impacting the success of WIB programs, including: state association events, core provider user meetings, regulatory programs and other bank training programs or conferences
Works with VP Education Development and SVP Events Management/CAO on scheduling of events
Makes recommendations to VP Education Development for potential new topics and speakers for WIB programs from industry research findings
Maintains WIB Certification and Continuing Education programs; coordinates with Events Management team for timely fulfillment of certificates to attendees Other duties as may be assigned
Coordinates all educational webinars with Webinar Partner
Participates as moderator and introduction of speakers when needed.
Reviews and prepares bills for approval and payment.
Provides information to Marketing Dept to market all educational webinars.
Coordinates WIB speaker participation in webinars -- including practice runs with Webinar Partner.
Manages the post webinar follow up process with participants.
Follows up with speaker handouts and evaluations.
Tabulates and distributes evaluations for educational webinars.
In conjunction with Marketing & Webinar Partner, oversees the On Demand content of the website as well as Passport Licenses.
Maintains speaker database
Responsible for speaker confirmations and manages and ensures completeness of speaker information on file for all programs, including: speaker agreements, logistical requirements, contact information, emergency contact information, etc. (i.e. speaker matrix when applicable)
Ensures speaker deliverables are received on time in accordance with production schedules for all programs, including: bios, headshots, presentations, handouts, etc.
Manages scheduling of speaker planning calls and documents outcomes/action items
Manages and reviews speaker expense reimbursement requests and submits to VP Education Development for approval
Other duties as may be assigned
Responsible for article/author aspects of magazine and digital newsletters, including:
Coordinates with Magazine & Publication Advisory Committee
In conjunction with VP Education Development, selection and management of external authors and deadlines
Works with Marketing & Print Company to ensure all deadlines for articles are met
Coordinates with Marketing Department
Provides marketing department with descriptions of program content and schedule, committee members and key marketing points (including but not limited to target audience, key descriptions, take‐aways, and positioning).
Responsible for review, editing and final quality control of all external communications including print, digital, web and email communications
Minimum Required Skills and Experience:
o Associate's Degree or equivalent combination of training and experience required
o Minimum of 2 years of experience in administrative support
o Strong organizational skills and attention to detail
o Excellent verbal and written communication skills
o Strong interpersonal skills
o Flexibility and time management skills to ensure that all deadlines are met
o Ability to work well under deadline pressure
o Highly self‐motivated, dependable, self‐sufficient
o Comfortable working alone and with small or large groups
o Strong proficiency with Excel, PowerPoint and Outlook
Desired Skills and Experience:
o Bachelor's degree preferred
o Experience in event‐planning preferred, but not required
o Experience in banking preferred, but not required