Move Coordinator Job Description

Project Moves and Incremental Moves:

Description
● For Projects, work with Occupancy Planner to understand block plan and special requirements
for group

● Attend kick off meeting for introduction to customer representative, usually executive admin.
● Responsible for the outcome of the move processes, customer satisfaction, move
communication, and transparency and reconciliation of costs associated with all move‐related
activities
● Ensure necessary Corporate Real Estate policies are followed and appropriate approvals
obtained
● Review layout and survey move in & move out locations.
o Assess cubicle condition, order missing parts, ergo changes.
o Schedule vendor for scrap pick up, recycle or reuse excess furniture, and remove chairs.
● Work with customer representative.
o Update move matrix, fill in customer information, technical requirements.
o Receive, compile and scrub move lists for potential issues
o Review furniture layout, determine location for files and storage.
o Review ergo requirements for each employee, make arrangements for ergo desks as
needed
o Deliver boxes, Move Labels, Post pin ups, & deliver move instructions.
o Determine Mobile locations and prep furniture for drop in stations.
● Provide move documents to move team, telecom, & IT.
o Provide space drawing for origin and destination locations.
o Provide move packet with matrix, drawings, phone requirements documents.
o Work with IT to ensure server connectivity & sufficient data drops for customer.
● Schedule all vendors for pre‐move and move day activities.
o Schedule disconnects and reconnects of computer, servers, printer, and phones.
o Schedule movers and alert security, provide all names for badging.
o Run pre move meeting and provide move schedule.
o On site for all vendors and customer during move.
o Review completed move and make adjustments with vendor.
o Submit service tickets to have space cleaned, keys and chairs at desk.
o Schedule and run Post move rooms and activities.
● Post move follow up with customer
o Provide welcome documents, with information on new location and site services.
o Provide punch list to vendors with open items.
o Pick up crates and/or boxes.
o Clear contents of origin location, clean up for next group move in.
o Close out documents, billing, submit CAD and matrix to archive database for updates.
Other Tasks
o Following project and incremental moves, update seat assignment for accurate data
reports in OVSM
o Work with Field Move & Space Coordinators to review CAD drawings to ensure
accuracy as needed
o Manage small projects as needed
▪ Manage Furniture, Data, Electrical, and Paint Vendors
▪ Responsible for communication to end users
▪ Follow through with FM to ensure building wide email is issued
▪ Notify Security of vendor access, timing, etc.
o Be an effective "change agent" by reviewing current processes, policies, and practices
and initiate discussion regarding the benefit of change
o Other projects, special assignments, and administrative duties as assigned

Software Knowledge
● Microsoft Office (Excel, Word, PowerPoint, Visio)
Education / Yrs of Experience
● College preferred but not required with at least 3 years experience in a corporate environment.


About JLL JLL (NYSE: JLL) is a professional services and investment management firm offering specialized real estate services to clients seeking increased value by owning, occupying and investing in real estate. A Fortune 500 company with annual fee revenue of $5.2 billion and gross revenue of $6.0 billion, JLL has more than 230 corporate offices, operates in more than 80 countries and has a global workforce of more than 60,000. On behalf of its clients, the firm provides management and real estate outsourcing services for a property portfolio of 4.0 billion square feet, or 372 million square meters, and completed $138 billion in sales, acquisitions and finance transactions in 2015. Its investment management business, LaSalle Investment Management, has $56.4 billion of real estate assets under management. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit www.jll.com.

JLL is committed to developing and maintaining a diverse workforce, and strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship. Please visit www.JLL.com for additional information on JLL's commitment to equal opportunity.